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SEC provides temporary relief from form ID notarization requirements, extends crowdfunding filing deadlines

Apr 24, 2020

As discussed on this blog, the Securities and Exchange Commission (SEC) has issued a number of orders providing conditional regulatory relief for certain publicly traded company filing obligations as a result of the challenges created by the spread of the coronavirus (COVID-19). 

More specifically, one of the key items of relief was an extension of filing deadlines for public companies’ proxy statements, annual reports and periodic reports, based on an exemption from certain provisions under the Securities Exchange Act of 1934, as amended (Exchange Act), similar to the relief normally granted under Rule 12b-25 of the Exchange Act.

On March 26, the SEC issued a temporary final rule offering additional relief for certain market participants that are directly or indirectly impacted by COVID-19.  In particular, the relief granted in the temporary final rule extended filing deadlines for Regulation Crowdfunding and Regulation A issuers, similar to the orders discussed above.  As further discussed below, the temporary final rule also alleviated the notarization requirement associated with Form ID.

Interestingly, the relief for Regulation Crowdfunding and Regulation A issuers was provided through a temporary final rule, but all prior relief stemming from COVID-19 issues has been provided through SEC orders, most commonly pursuant to the authority granted under Section 36 of the Exchange Act. It is the only temporary final rule that the SEC has issued in 2020, and only one of five such temporary final rules issued by the SEC in the last three years.  In contrast, the SEC issued nine orders in the first quarter of 2020 alone, and a total of 36 orders in the last three years.  Orders are issued more commonly in large part because they do not amend SEC rules or regulations, and instead, typically provide for exemptions from or extensions to pre-existing rules.  On the other hand, temporary final rules actually amend SEC rules or regulations as soon as they are issued (albeit temporarily), and are therefore generally only issued in extreme circumstances, as they circumvent several steps in the SEC’s typical rulemaking process.

Indeed, the SEC’s rulemaking process normally involves several steps that are designed to give members of the public an opportunity to provide their opinions on whether the agency should reject, approve, or approve with modifications a rule proposal. There are three steps in the SEC’s normal rulemaking process:

• Concept Release. It is increasingly common for the SEC to seek public input before issuing a proposed rule, especially in cases that are exceptionally novel, unique or complicated, such as in the areas of cryptocurrency. A concept release typically outlines the topic of concern, identifies different potential approaches, and raises a series of questions inviting public comment on the matter. The public's feedback is taken into consideration as the SEC decides which approach, if any, is appropriate.  It is not uncommon for a well written comment to a concept release from a law firm or other member of the public to make its way into the SEC’s final rule on a particular topic.

• Rule Proposal. Once approved by the SEC, a rule proposal is published for public notice and comment for a specified period of time, typically between 30 and 60 days. A rule proposal typically contains the text of the proposed new or amended rule along with a discussion of the issue or problem the proposal is designed to address. The public’s input on the proposal is considered as a final rule is drafted.  It is also possible that a comment from public will make its way into the SEC’s final rule, but less likely if the SEC has already take commentary from the public into account, often from the concept release phase of the SEC rulemaking process.

• Final Rule Adoption. Once approved by the SEC, a new rule or rule amendment becomes part of the SEC’s body of official rules and regulations for governing the securities industry. Many rules are effective immediately, but some have a delayed effective date. In either case, the date by which the public must come into compliance with a new or amended rule may be delayed or phased in to ensure the transition is a smooth one.

In a departure from the rulemaking process detailed above, which can last months or sometimes even years, a temporary final rule behaves more like an order in that it does not invite commentary from the public, it usually takes effect immediately, and does not include any phase-in period.  To provide an example of how severe an emergency must be before the SEC utilizes its temporary final rulemaking authority, we believe that it is telling that the last year that the SEC issued more than one such temporary final rule was in 2018, when two of the three temporary final rules issued were in response to Hurricanes Michael and Florence.  Those two temporary final rules also extended reporting obligations for Regulation Crowdfunding and Regulation A issuers that had been previously provided to publicly traded companies, by amending Rule 202 of Regulation Crowdfunding and Rule 257 of Regulation A.  Perhaps the SEC feels that it must use temporary final orders in relation to Regulation Crowdfunding and Regulation A issuers as they do not have access to relief under Rule 12b-25 like public companies.^[1]  Ultimately, the SEC is treating the COVID-19 pandemic as it has treated very serious natural disasters in the past.

Additionally, according to our discussion with the SEC’s staff, one of the primary reasons the SEC chose to use a temporary final rule was the inclusion of the relief relating to Form ID.  The relief granted in response to Hurricanes Michael and Florence did not include any references to Form ID (or the statutory provisions surrounding Form ID, Regulation S-T).  However, under the current circumstances, the Staff felt it needed to amend Rule 10 of Regulation S-T under the Exchange Act immediately by adding an entire new paragraph (c), so as to allow filers to gain access to the SEC’s online filing system called EDGAR without interruptions that might arise from the need to provide the required notarization to the manually signed Form ID document. 

Form ID Notarization Relief

Prior to the challenges of social distancing created by COVID-19, in order for a new filer to gain access to EDGAR, the filer would have to complete a Form ID application.  One of the most vexing requirements of the Form ID application is that the signature on the form had to be notarized.  It can be an administrative headache to chase down appropriately notarized signatures under normal circumstances and is an even less satisfying conclusion in these turbulent times.

Thankfully, pursuant to the temporary relief granted by the SEC, through July 1, 2020, filers will be issued EDGAR access codes without the requisite notarization, as long as the filer indicates on the face of the signed document that the failure to obtain notarization was due to circumstances relating to COVID-19.  The notarized manually signed document must be provided within 90 days of the issuance of the access code; otherwise, the SEC may inactivate the filer’s EDGAR access codes.

Regulation Crowdfunding and Regulation A Filing Extensions

An issuer subject to the reporting obligations of Regulation Crowdfunding or Regulation A is exempt from filing any reports or forms due from and including March 26, 2020 to May 31, 2020 if the issuer:

• is unable to meet the filing deadline due to COVID-19,
• promptly displays on its website (or its intermediaries website in the case of Regulation Crowdfunding issuers), notice that it is relying on the temporary rule,
• no later than 45 days following the original deadline, files the report or form required, and
• discloses on the filed report or form that it is relying on the temporary final rule and states the good faith reason why it was unable to timely file.

This relief applies to all forms and reports, except Form C and Form C/A under Regulation Crowdfunding and a Form 1-A that has not been qualified under Regulation A. 

Reminder to Evaluate Information in Offering Documents

In the temporary final order, the SEC also emphasized that the temporary relief granted thereunder does not change an issuer’s obligation to make materially accurate and complete disclosures in accordance with the anti-fraud provisions of the federal securities laws. In particular, an issuer relying on the temporary final rules that is conducting a continuous Regulation A offering should consider whether the delayed filing results in incomplete offering materials such that it should avoid selling any securities until its reporting obligations are current.  

[1] This discussion omits Regulation A issuers that conducted a Tier 2 offering and subsequently filed a Form 8-A Exchange Act registration statement, as such issuers are thereby effectively treated by the SEC as regular public, periodic reporting companies are, including the ability to utilize the relief set forth under Rule 12b-25 of the Exchange Act.